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Then, type the names of your guests, in column B.This will affect the list in columns H:I too – that’s okay. If you have more than 24 guests, insert more worksheet rows, somewhere in the middle of the list.If you have fewer than 24 guests, delete the extra rows, from the middle of the list.Clear all the names from column B on the Lists sheet – leave the END OF LIST entry at the bottom of the list.After the last guest name, there is a final entry – END OF LIST. In column B on that sheet, there are 24 guest names.
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In the sample file, there is sheet named Lists. The selected guest’s name appears in the chart for that table.
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NOTE: Choose names that at the top of the list, above the “END OF LIST” item. Click the drop down arrow, to see the guest list.Select the cell at the table and seat where the guest will sit.In the Guest column, the cells have drop down lists.
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Later you’ll see how to create your own guest list, and assign them to tables. These instructions show how to assign those fake guests to the 3 tables. The sample file has 24 guests, who can be seated at 3 tables, which have 8 seats per table. Here are the basics on how to use the sample file, with its fake guest list.
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Finally, there is a link where you can download the Excel seating plan with charts sample file.After that, if you’re interested in the setup details, I’ll explain the formulas and other features in the sample file.Later, you’ll see how to add more guests or tables to the Excel seating plan with charts, or change the number of seats per table.First, I’ll show you how to use the sample file, with the fake guest list.Here’s what I’ll cover in this blog post: The chart for Table 1 is shown below, with its source data highlighted. On that sheet, you assign guests to seats at the different tables.įor each table, the guest names and table number cells are the source data for one of the doughnut charts. The main sheet in the workbook is named TablePlan. Instead of circle shapes, this plan uses doughnut charts – thanks to Oz du Soleil for that idea. I just created a new version, which is easier to use. That worked well, if you didn’t have too many guests, but was a lengthy process to add more tables and seats for a large party. The tables and chairs were circle shapes, and each chair was linked to a cell. That version used drop down lists, based on a formula that hid the guest names after they were assigned to a table. You can read details about the old version, including how it was set up. This seating plan with charts is a new version of one that I posted long ago (2006), and the new version is easier to use. See how to use the sample file, and how to add more guests and tables.
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Get this free Excel seating plan with charts, and modify it to show your guest names and table arrangement. If you’re planning a wedding, or another type of event, you might need a seating plan.